In compliance with the Italian Legislative Decree no. 196 of 30 June 2003 (Personal Data Protection Code), and subsequent amendments, we supply herewith all due information regarding the processing of your personal, and where relevant sensitive, data in our possession through this website www.mekts.com.
This Informative Note is not to be considered valid for any other websites that can be consulted through links present on the websites within the domain of the Data Controller, which is not to be held in any way responsible for third-party websites.
Regarding access to the Site, a distinction can be made between the data derived solely from user navigation and the data voluntarily supplied by the user for specific purposes.
Data derived from user navigation
In the course of normal operation, the information systems and software procedures required for the functioning of the Site acquire certain data, the transmission of which is implicit in the use of web communication protocols. Although this information is not collected with the purpose of identifying data subjects, due to its very nature it could lead to user identification through processing and association with data held by third parties.These activities of data processing and association are never performed by the Data Controller. This data category includes the IP addresses and the domain names of computers used by those visiting the Site, the URI (Uniform Resource Identifier) addresses of the requested resources, time of the request, the method used to submit the request to the server, the size of the file obtained in reply, the numeric code indicating the status of the reply provided by the server (successful, error etc.) and other parameters relating to the operating system and the user’s IT environment
These data are used solely for anonymous statistical purposes connected with the use and the correct functioning of the Site. The data may be used and stored in the case of suspected computer crime to the damage of the Site, for which the Data Controller reserves the right to resort to the authorities responsible for ascertainment of any liability.
Data voluntarily supplied by the user
The personal data voluntarily supplied by users interacting with the Site for the provision of specific services (services on payment, requests for commercial information, participation in forums, submission of a curriculum vitae or of e-mail messages etc.) is used solely for the purpose of performing the requested service and will be communicated to third parties only when this is strictly necessary for the provision of the service in question (shipping of material, supply of customer service, etc.).
Except for what is specified above regarding web navigation data, the users’ provision of their personal data is optional, but is also essential for the supply of certain services. In such cases, failure to provide such data could hinder or prevent the supply of the service.
Purpose of the processing for which consent is granted where requested (Section 23 of Italian Legislative Decree 196/03)
a) management of data processing relating to:
registration on the Data Controller’s Site, and forwarding of any information you may request;
activities strictly related and functional to the management of relations (e.g.: acquisition of preliminary information for the conclusion of a contract, performance of operations based on the obligations deriving from contracts entered into etc.);
supply of goods and services and the protection of credit situations deriving from the same;
the process of supplying the related services as laid down in the terms and conditions of the contract, making it possible to perform all the activities related to the performance of the contract and to fulfil all the related obligations and services, also including statistical surveys in anonymous form;
accounting activities (issuing of invoices, preparation of payments) and any transfer of data abroad, including non-EU countries within the limits of the law (indicated below in relation to communication and dissemination);
registration for attendance on training courses and the related payment for the same.
b) management of data processing relating to:
receipt of e-mail communications, advertising circulars and newsletters;
the organisation of meetings, conferences and similar events.
The personal data will not be processed for the purposes indicated under paragraph b) without the prior consent of the data subject. At the time of supplying the personal information the data subject can decide whether or not to opt for this service.
Processing and keeping methods
The processing will be performed using automated and manual methods, employing procedures and instruments designed to guarantee maximum security and confidentiality, by persons specifically assigned to the task in accordance with the requirements of Section 31 and following of Italian Legislative Decree 196/03. All data will be stored at our headquarters in Corso Stati Uniti, 1/1, Padova, Italy.
All personal data will be kept only for the time strictly necessary to achieve the purposes for which it has been collected and subsequently processed.
Sphere of communication and dissemination
The processed personal data will not be disseminated, but may be communicated by MITSUBISHI ELECTRIC KLIMAT TRANSPORTATION SYSTEMS S.p.A. for the purposes listed above to companies associated with MITSUBISHI ELECTRIC KLIMAT TRANSPORTATION SYSTEMS S.p.A., also belonging to the Mitsubishi Group, and to companies contractually connected with MITSUBISHI ELECTRIC KLIMAT TRANSPORTATION SYSTEMS S.p.A. or that are part of its distribution network (such as distributors/retailers), even where they have headquarters in countries outside the European Union, in which case the data will be processed for administrative-accounting purposes only. The data may also be communicated abroad and within the European Union in accordance with and within the limits laid down in Section 42 of Italian Legislative Decree 196/03. Personal data may be transferred abroad to non-EU countries for the purposes and within the limits laid down in Section 44 letter b) of Italian Legislative Decree 196/03. The data may be communicated to the following categories of third parties:
subjects providing IT management services for the systems used by MITSUBISHI ELECTRIC KLIMAT TRANSPORTATION SYSTEMS S.p.A. and the telecommunication networks (including electronic mail services);
subjects providing customer care services (e.g. call centres, help desks, etc.);
companies and freelance professionals contractually bound to MITSUBISHI ELECTRIC KLIMAT TRANSPORTATION SYSTEMS S.p.A.;
Banks for payments for training courses, banks and credit institutes and insurance companies for the performance of financial (payment/collection) and insurance activities;
public authorities and bodies for audits and controls in compliance with fiscal and civil obligations.
The subjects belonging to the above categories perform the function of Data Processor or operate independently as separate Data Controllers. The list of the Data Processors is constantly updated and available at the MITSUBISHI ELECTRIC KLIMAT TRANSPORTATION SYSTEMS S.p.A. headquarters or can be requested by e-mail from firstname.lastname@example.org or by phone on +39 049 6988402.
Any further communication or dissemination of your data requires your express consent. The keeping and forwarding of personal data via the internet is protected by the most widely-used, technically advanced media.
Nature of conferral and refusal
The conferral of the data for the purposes under paragraph a) is obligatory for registration and in order to conclude and perform the respective contract. The Data Controller informs that failure to communicate or incorrect communication of any of the obligatory information will have the following consequences:
make it impossible for the Data Controller to guarantee the completion of the registration on this Site, the forwarding of newsletters and the compliance of the processing with any contractual agreements for which it is performed;
the possible inconsistency of the results of the processing with any requirements imposed by the fiscal, administrative and statutory legislation at which it is aimed.
Therefore, if the personal data indicated as “obligatory” on the registration form (marked by the symbol *) is not supplied it will be impossible to complete the registration procedure.
The refusal of (optional) consent for the purposes illustrated under paragraph b) above will not have any negative effect on the purposes indicated under paragraph a).
Section 7. Right to Access Personal Data and Other Rights
1. A data subject shall have the right to obtain confirmation as to whether or not personal data concerning him/her exist, regardless of their being already recorded, and communication of such data in intelligible form.
2. A data subject shall have the right to be informed:
a) of the source of the personal data;
b) of the purposes and methods of the processing;
c) of the logic applied to the processing, if the latter is carried out with the help of electronic means;
d) of the identification data concerning data controller, data processors and the representative designated as per Section 5(2);
e) of the entities or categories of entity to whom or which the personal data may be communicated and who or which may get to know said data in their capacity as designated representative(s) in the State’s territory, data processor(s) or person(s) in charge of the processing.
3. A data subject shall have the right to obtain:
a) updating, rectification or, where interested therein, integration of the data;
b) erasure, anonymisation or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
c) certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.
4. A data subject shall have the right to object, in whole or in part,
a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.
You are entitled to exercise your rights as laid down in Sections 7, 8, 9 and 10 of Italian Legislative Decree 196/03 by contacting the Data Controller by e-mail at email@example.com or by phone on +39 049 6988402. We would ask you to kindly submit in writing all requests for information and/or clarification, questions or complaints regarding the processing of personal data.
Should you decide that you no longer wish to be contacted, use of your personal data will cease immediately. When you contact the company, please provide your e-mail address, name, address and/or telephone numbers to allow the request to be correctly dealt with. To remove your name from the mailing list you can simply send an e-mail at any time to the address firstname.lastname@example.org citing “removal from mailing list” in the subject field.
Amendments to the Informative Note on Privacy
The Data Controller is entitled, at any time and at its discretion, to amend and update this Informative Note and to add or remove parts of the same. The data subject is bound to regularly check any amendments made to this page. In order to make this control easier, the date of publication on the Site will be indicated in the Informative Note. Use of the Site following the publication of any amendments shall be deemed acceptance of the same.
Last updated on: Padova, 06.05.2014